How it works
From takeover to a calm yearly routine
Where it starts
RunYourBlock starts the day your company takes over
Right to Manage
Your RTM company takes over management on the acquisition date. The freeholder still owns the building.
Buying the freehold
Your freehold company becomes the landlord when the purchase completes, so it manages the block too.
Handover from a developer
The developer hands the residents' management company to the residents, usually once the flats are sold.
Leaving a managing agent
Your company decides to self-manage when the agent's contract ends, and takes the records back.
Three stages
What happens, in the order it happens
- At launch
- Built and being tested now; included when RunYourBlock opens.
- Coming later
- On the plan, not built yet. We'll update this page when it ships.
Step 1 · Day one
Take over
Get the company, the building and the leases into one place, and see every deadline the takeover starts.
- Record the company, the building, every flat and who owns it.
- Load each flat's lease and the terms that matter, with where they come from.
- Check every flat's share of the costs, so the shares add up to 100%.
- Enter the acquisition date and get a dated checklist of what to ask for and do.
Where RunYourBlock helps
- Set up your company, building and flatsAt launch
- Takeover checklistAt launch
- Document vaultAt launch
- Import from a spreadsheetComing later
Step 2 · The first 90 days
Get the basics right
The first weeks decide whether the block runs smoothly. The essentials are the same for every block.
- Chase the old manager for information, uncommitted service charges and records.
- Confirm the insurance and get the fire risk assessment and safety records.
- Open the company's bank account and tell leaseholders where to pay.
- Agree the first budget, ready for the first bill to leaseholders.
Where RunYourBlock helps
- A to-do list, not a dashboardAt launch
- Deadline calendar with a private feedAt launch
- Buildings insuranceComing later
- Compliance registerComing later
- BudgetsComing later
Step 3 · Every year
Run the yearly cycle
After the first year the work settles into a cycle. RunYourBlock keeps it on time, and keeps the record.
- Budget: Estimate the year's costs by heading and agree the budget as directors.
- Bill leaseholders: Send service-charge demands with the information the law requires, on the dates the lease sets.
- Collect and pay: Match payments from the bank statement, chase arrears politely and on time, and pay suppliers.
- Keep it safe: Fire safety, electrical checks and insurance renewals, booked before they lapse.
- Year end: Close the year, give your accountant what they need and share the accounts with leaseholders.
- AGM and filings: Hold the members' meeting, record the decisions and keep Companies House up to date.
Where RunYourBlock helps
- BudgetsComing later
- Bills to leaseholders (service-charge demands)Coming later
- “Why is my charge this much?”Coming later
- Bank statement importComing later
- Arrears, step by stepComing later
- Compliance registerComing later
- Reminders before things fall dueComing later
- Buildings insuranceComing later
- Year-end pack for your accountantComing later
- AGMs and members' meetingsComing later
- Resolutions and votesComing later
- Companies House deadlinesComing later
The yearly cycle
Six jobs, every year
- 1 of 6
Budget
Estimate the year's costs by heading and agree the budget as directors.
- 2 of 6
Bill leaseholders
Send service-charge demands with the information the law requires, on the dates the lease sets.
- 3 of 6
Collect and pay
Match payments from the bank statement, chase arrears politely and on time, and pay suppliers.
- 4 of 6
Keep it safe
Fire safety, electrical checks and insurance renewals, booked before they lapse.
- 5 of 6
Year end
Close the year, give your accountant what they need and share the accounts with leaseholders.
- 6 of 6
AGM and filings
Hold the members' meeting, record the decisions and keep Companies House up to date.
Who sees what
Everyone in the block, each with the right access
- Directors
- Everything, with two-step sign-in. They do the jobs and sign off decisions.
- Members
- Company matters: meetings, resolutions and the records members are entitled to.
- Leaseholders
- Their own flat, lease, bills and actions, plus notices for everyone.
- Tenants
- Notices and the things that affect their home, nothing financial.
- Your accountant
- The figures and records they need at year end, to read.
Read next
- GuideYour first 90 days running the blockA checklist for new directors after any takeover (RTM, freehold, developer handover or leaving an agent): insurance, bank, records, safety, first bill.
- GuideRTM handover: getting information, contracts and money from the old managerRTM handover explained: contract notices (s.92), your information request (s.93), the service-charge money (s.94) and the fire safety records.
- RunYourBlockTakeover checklistEnter your takeover date and get a dated plan for insurance, the bank account, handover requests, safety records and your first bill. Coming soon.
- RunYourBlockEverything a volunteer board needs, by jobTakeover, money, compliance and safety, company and meetings, repairs and residents: what RunYourBlock does at launch and what's coming later.
- RunYourBlockFree until you send your first billFree until your block issues its first service-charge demand, then £19, £29 or £45 a month plus VAT by block size. Founding members £19 for 2 years.